Overtime Policy Template
A one-page written overtime policy covering pre-approval, the workweek definition, off-the-clock work and how premium pay is calculated.
Use it for: Employee handbooks, onboarding packs, DOL audit files.
Free HR & Payroll Templates for Overtime Compliance
Five editable documents that small HR teams keep asking us for: a written overtime policy, a weekly timesheet that shows premium hours, an authorization form, a 20-point compliance self-audit, and a letter for explaining a calculation to an employee. No email required — click, download, edit the bracketed placeholders.
Weekly Timesheet Template
A CSV timesheet with in/out punches, unpaid breaks, daily totals and separate regular / 1.5x / 2x columns so overtime is visible before payroll runs.
Use it for: Small teams without a time-clock system; contractor crews; audits.
Overtime Authorization Form
A short approval form that documents who authorised extra hours, why, and the estimated premium cost — the paper trail auditors ask for.
Use it for: Manufacturing, healthcare, hospitality and any shift-based operation.
Overtime Compliance Audit Checklist
A 20-point self-audit covering classification, the regular rate, recordkeeping and multi-state exposure — the same order a DOL investigator works in.
Use it for: Annual HR review, pre-acquisition diligence, responding to a complaint.
Overtime Pay Explanation Letter
Plain-language letter template for explaining an overtime calculation to an employee who has questioned their paycheque.
Use it for: Payroll disputes, back-pay corrections, union grievances.
Pair the templates with the numbers
A policy tells people the rule; a calculator tells them the amount. Use the overtime pay calculator for a single week, the timesheet calculator for punches and breaks, the overtime tax calculator for take-home pay, and the 2026 state overtime dataset when a worker crosses state lines.
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